Office IT Relocation Services 

Businesses today cannot be without an IT infrastructure for days whilst systems are being re-sited. Relocations, whether within existing premises, or to new buildings, are often carried out within 72 hours, over weekends or over night and the burden on an in-house IT department is intensive.

Are you opening, closing, moving to or moving from a location and need help with IT? If so, then our relocation technical consultant’s advice and service may be just what you need either in support of your own IT team or as a specialist service from Tollfree Networks.

Ideally, we follow a quality process that de-risks any relocation move you may wish to undertake, starting with a very meticulous planning phase. We can shoulder responsibility for any or every aspect of your move. Products supported include servers, workstations, desktop systems, notebook PCs, thin clients, storage devices, and networking equipments.

HOWEVER, if you are doing things at the last minute, as is often the case, don't worry we can still cope. Our specialist team of technical consultants and support staff are very flexible when the chips are down. 

Our process - Standard Office IT Relocation 

SCOPING : The first step is to scope the job and provide you with a budgeted cost and timescale plan against which you can place a purchase order. Normally achieved in a single visit by one of our technical project leaders. 

SITE SURVEY : The first real stage of planning your move, assessing in detail your current location(s) layout, technical solution and then designing the future location. Producing a detail report and creating a project risk register with key dependencies. A number of areas that we focus are as follows:

• Power factors
  

• Site logistics
  

• Ventilation/air conditioning for server room
  

• Network topology conflicts
  

• Timetables
  

• Reporting
  

• One site or multi-sites

PLANNING : The key stage of any project will include; key people, equipment, facilities, contingencies, staff, timing and a host of technical considerations all aimed at minimising the impact of change. The plan then needs to broken into roles for each person involved in the project, timetables established and a revised budget agreed. The breakdown of various activities involved at this stage is as follows:

• Assigned relocation Project Manager
  

• Creation and management of detailed statement of work
  

• Project plan with dates/ timeframes/specifications
  

• Total coordination of manpower and activities
  

• Onsite management if applicable

IMPLEMENTATION : If planned well should be one of the easier parts of the project. For smaller moves a "big bang" change is normally most effective and generally completed outside normal working hours. For large projects the normal method is group by group to allow gradual transition. Tollfree Networks also plan in a stragglers move for those people who are a little resistant to change; there is always somebody at the end. We also find that towards the end clients use the opportunity to do a few extras like implementing a wireless network or putting in new-shared printing facilities. This phase of the project has three key deliverables, which is as follows:

• De-Installation
  

• All identified equipment is properly de-installed
  

• All identified equipment is prepared for transportation
  

• All items are noted on manifest
  

• Ongoing management (onsite if applicable)

• Transportation
  

  • Professional bonded IT equipment movers
    

  • Items prepared for shipment
    

  • Supervision of packing and unpacking
    

  • Movers handle, load, and ship equipment
    

  • Several transit options
    

  • Ongoing management

• Re-Installation

  • Unpack and position equipment
    

  • Reinstall, connect cables and network links
    

  • Run system diagnostics
    

  • Report system status
    

  • Ongoing management (onsite if applicable)
     

SIGN OFF : When the program is completed, the project is signed off and the final invoice is agreed and paid. 

ONGOING SUPPORT : For existing Tollfree Networks clients we then settle into business as usual but for new clients we will look to agree an ongoing support contract for the new location. Having delivered the transition project we would expect to be best placed to support the new IT solution into the future. 

Tollfree Networks offers you a comprehensive set of IT Relocation Services for moving technology products within your business — on a local and national basis. We take projects from one weeks’ notice but obviously prefer a strategic approach, if you have a move you need supporting by Tollfree Networks.